Kako začeti?

After you have successfully registered on 1KA's website, you are able to create your first survey.

1. CREATING A SURVEY

You can create a survey in the 'My surveys' tab by clicking on 'Create Survey'. Choose a name for your survey, which will be displayed in your directory, as well as the name that will be visible when the survey is published (to the respondents) – the names can also be identical. You can also select the primary language for the respondents, i.e. which language the basic options should use (next page, back, end of survey …). In order to create a short survey, click on the option 'Survey'. If you wish to create a form, click on the option 'Form', while for voting you must click on the option 'Voting'.

When you select the desired survey type (Survey), you will be automatically redirected to a page where you can edit the survey, choose from the different types of questions, and later, when you have finished collecting data, can also access the data and the analysis.

To start with, you have the option of setting socio-demographic questions, which are already pre-set in the 1KA tool. These questions are standard and are used in scientific research. The selected demographic variables can be included in the questionnaire by ticking the box next to the desired variables. 1KA positions the selected socio-demographic questions into a separate block at the end of the questionnaire. Each variable comes in various types – you can select the desired question type in the 'Edit question' sub-tab. All possible question types are found in the dropdown menu in the upper right corner of the question editor. Select the chosen type and click 'Close'.

If you don't like the default Introduction, you can simply change it by clicking on the text and enter your own introduction. The introduction should not be too long but should serve to persuade the respondent to complete the survey. For more information on how to effectively write an introduction, consult our recommendations for writing the survey introduction.

Different types of questions are available on the left side of the screen, which can be easily inserted into your questionnaire. If you navigate the mouse over each question type, an example of the question formation is displayed. The questions can then be dragged and dropped to the desired position in the survey, or you can simply click on the question type, and the question will appear automatically at the bottom of the survey.

2. TESTING YOUR SURVEY

The 'TEST' – 'Diagnostics' tab warns you of any possible mistakes and offers recommendations to improve your survey. You can include Comments and Automatic entries in your survey. Comments are only available in the 3KA package. You can test the survey with the test entries icon, which can be found to the left of the survey URL and in the 'PUBLISH' – 'Settings' tab.

3. PUBLISHING YOUR SURVEY

When the survey has been successfully created, click on the 'PUBLISH' tab, where you can activate your survey and access the survey URL. More >>

By clicking on the 'Activate' option, which is found on the left side of the screen, the survey becomes active. A new window will appear; by default, the survey will be active for a period of three months, but the time period can be adjusted in the 'Activities settings can be changed here' option. You can set the start and end date of the survey activity or choose to make the survey permanent. In addition to the time limit, you can also set a response limit or quota here. More >>

Survey activation is also possible above, to the right of the survey URL, by clicking the OFF button.

4. DATA REVIEW

In the 'DATA' tab, you can review the collected data, and can also review the answers for each individual unit with the 'Insight' option. By default, only valid units (i.e. units where the questionnaire was partly or fully completed) are displayed. The collected data can be exported in text format or into SPSS and Excel. Data export is only available to 2KA and 3KA private package users. More >>

5. OVERVIEW OF ANALYSIS

The 1KA tool merely generates tables according to the chosen question type. In the 'ANALYSE' – 'Statistics' tab, only basic statistical analyses are displayed, such as frequency, percent, number of units, etc. 2KA and 3KA private package users also have the option of advanced analysis. More >>

The 'ANALYSE' – 'Charts' tab allows access to the graphic presentation of data. Charts are only available to 2KA and 3KA private package users. The chart type is selected based on the question type, which you can also change. The colour of the charts can also be modified. More >>

Manager status

The main person in charge of the virtual domain is automatically given the status of a manager, who receives login details (e.g. a temporary password) from the 1KA administration immediately after the virtual domain is set up, to the e-mail address provided in the request.

By default, an organisation has one manager. In this case, the organisation can also opt for a generic name (e.g. manager@company.com or info@company.com), which greatly simplifies adjustments in case of a change of the person in charge.

In principle, there can be several managers, but this must be ordered separately and technically arranged with the 1KA administration. Additional managers are charged according to the current price list. The manager also has the responsibility to ensure that all surveys are carried out within limitations, in accordance with ethical standards and in compliance with the contract and the law. In the case of a large number of managers, all of them should take this responsibility, but in such a case it is recommended that one manager is the main manager and has access to the other managers.

Managers can add new users to a virtual domain. Each normal user of a virtual domain is therefore assigned to a specific manager. Additional users cannot register themselves in your virtual domain.

If there are several managers, they may or may not be mutually assigned to each other. If a manager is not assigned to anyone, this means that no one else has access to the surveys of that manager. Any change of access can only be made by 1KA administration on the basis of a formal request from the organisation, which must also comply with the applicable privacy legislation of the responding organisation. 1KA administration can only access surveys for the purposes of user assistance with the express permission of the author of the specific survey.

A manager has access to all surveys of a user (or manager) assigned to that manager. However, it is important to note that this access cannot be abused, because every survey author or user can see all accesses, insights and changes made by anyone (author, co-authors, managers, administrators) to their survey.

Access to individual surveys

Each manager has access to the entire profile of their assigned users and thus to all the user's surveys. The manager's administrative access to users should not be confused with users' access to edit a specific survey. Each user (not only the manager) can independently add any user of the virtual domain as a co-editor. In this case, a user is only granted access to that individual survey.

Controlling access to surveys

In the 'EDIT' - 'Archive' - 'Track changes' tab, the user and manager can see all instances of access to the survey: both insights and any changes to the questionnaire (who, when, what). The archive also includes any accesses and interventions made by the 1KA administration or Helpdesk.

Adding a new user

In the 'Users' - 'Add users' tab, there is a window for adding users, which will be assigned to you as their manager. Here the manager enters the user's e-mail, first name, last name and password. Both the manager and the user are notified by e-mail that a corresponding account has been created on the virtual domain:

Overview of users

Managers can see their assigned users in the 'Users' - 'My users' tab.

The manager can also see all the surveys of their assigned users in the survey overview in the 'My Surveys' tab. By clicking on the 'Filter' button, you can choose to display all surveys, or to display only your own surveys.

By clicking on edit (pencil) icon next to a user, the manager can see the full list of surveys for that user and their profile.

Here, the manager also has the option of editing the user's information (e.g. changing the password). In the user's survey list, the manager can change the user's permissions for each survey by clicking on the survey.

Adding an existing user to the overview

If a user is already registered to a virtual domain, you cannot assign them to your overview as a manager. In this case, please contact us at enklikanketa@gmail.com and we will manually assign the user to you.

Removing a user from your overview

A manager can remove a user in the 'Users' - 'My Users' tab. Clicking on the 'pencil' icon next to the user will open a pop-up window where the user can be removed:

After removing a user from the overview of a specific manager, the user will be removed from the corresponding virtual domain, but their surveys will still be visible to the manager in the 'My Surveys' tab.